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Teleconferencing

Smart and Efficient Ways to Meet

Conduct secure automated teleconferences whenever you want without ever having to reserve the call in advance, or specifying the date, time, duration or number of participants. Your pass-codes are in effect 24 hours a day, 7 days a week.

To Join a Teleconference:

• Dial the Local Access Number if you are calling from Thunder Bay
  Dial the Toll Free Access Number if you are calling from outside of Thunder Bay
• Enter your Pass-Code, followed by the # key
• The system will then prompt you to record your name followed by the # key
• You will then enter the Teleconference

Dial-in Numbers:
Local Access #	1-807-623-5005
Toll Free #	1-866-384-4004

Important Notes:

• Your codes are already set up and you are free to use them whenever you wish.
• Your Pass-Codes and dial-in numbers are in effect 24/7, which means you never have to reserve another teleconference.
• For your security, never provide your Moderator Pass-Code to anyone.

Teleconferencing Services:

Reservationless Automated Teleconferencing allows you to conduct secure teleconferences whenever you wish without ever making a reservation prior to the Call.

There are a number of options you can use to customize your Automated Conference:

Services:
Entry/Exit Tones	Distinct tones let yo know when participants enter or exit the Call. The default is to have the tones activated. If you do large Calls (30+ Participants), you might consider removing the tones.
Name Prompt	Incoming participants are prompted to record their name prior to entering the Call. By pressing *8, the Moderator can listen to an Automated roll call, hearing the participants' recorded names.
Name Announce	If you choose Name Prompt, you can also have the participants' names played into the Call as the enter. While this feature adds to the security of a Call, the recording can be intrusive to large Calls.
Live Entry/Participant Wait	You have the choice of allowing your participants to speak amongst themselves before the Moderator has joined the Call or have them wait with music on hold until the Moderator has joined the call. Once you have entered your Moderator Pass-Code, all people on the call will instantaneously be able to communicate.
Call Record	You can choose to have all of your Calls automatically recorded, none of your Calls recorded, or to be prompted to record calls on an individual basis. If you choose to record a Call, a link to a digital recording is sent to you email within minutes of the Call's end. If you ever need to take the minutes of a meeting, this in a excellent option to use.

 

Controls and User Guide:

Your Pass-Codes are set up and administered through Tbaytel Enterprise Solutions. You are free to use them any time as they are in effect 24/7. this means you now have the freedom to conduct call with no restrictions to the day, time, duration or size of your audio conference....Reservation Free!

For your security, never provide your moderator Pass-Code to anyone and never borrow someone else's participant Pass-Code.

Press the "#" key on your telephone keypad, followed by the corresponding digit(s), to use any of these features.

Command		Availability	Description
*0	Operator Assistance	Everyone	Once in a Teleconference, anyone can receive operator assistance by pressing *0.
*1	Help Menu	Everyone	To reach the Help Menu, press *1.
*4	Increase Meeting Volume	Everyone	To increase meeting volume, press *4.
*7	Decrease Meeting Volume	Everyone	To decrease meeting volume, press *7.
*5	Increase Your Voice	Everyone	To increase your voice, press *5.
*8	Decrease Your Voice	Everyone	To decrease your voice, press *8.
*6	Mute or Un-Mute Your Line	Everyone	To mute or un-mute your line, press *6.
*96	Mute All Participant Lines	Moderator Only	To speak without interruptions or background noise, the moderator can press *96 to mute all participant lines.
*97	Un-Mute Participant Lines	Moderator Only	The moderator can un-mute participant lines by pressing *97
*95	Dial Out To Add Participants	Moderator Only	Once in a Teleconference, the moderator can dial out to connect additional participants by pressing *95. The moderator can dial out to one or more participants anywhere in the world.
*31	Turn Security Code On/Off	Moderator Only	The moderator can turn the security code on/off by pressing *31
*32	Record Your Meeting Introduction	Moderator Only	The moderator can record their meeting introduction by pressing *32.
*91	Hear Participant Count	Moderator Only	The moderator can hear the participant count by pressing *91.
*92	Hear Role Call Of Participants	Moderator Only	The moderator can hear a roll call of participants by pressing *92.
*93	Disconnect All Lines	Moderator Only	The moderator can disconnect all lines by pressing *93.
*94	Lock Or Unlock The Meeting	Moderator Only	The moderator can lock or unlock the meeting by pressing *94.
*22	To Record Your Meeting	Moderator Only	The moderator can record the meeting by pressing *22. An email will be sent to the moderator following the meeting with instructions to access the playback.
*21	Initiate Sub-Meetings	Moderator Only	The moderator can initiate sub-meetings by pressing *21.
#1-9	Join Sub Meetings	Everyone	To join sub meetings, press #1-9.
##	Return to Main Menu	Everyone	To return to the main menu, press ##.
#0	Meeting Host Returns All To Meeting	Moderator Only	The moderator can return all to the main meeting by pressing #0.

Note: Two-digit features can only be utilized by the moderator.

 

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